Logo of Huzzle

Home

Matches

Explore

Manage

Special Events Manager

image

Louis Vuitton

2mo ago

  • Job
    Full-time
    Senior Level
  • New York

AI generated summary

  • You need a Bachelor's degree, 5-7 years in event planning, strong project management and financial skills, excellent communication, creativity, and proficiency in MS Office and event software.
  • You will plan and execute high-profile events, manage budgets, oversee logistics, coordinate with vendors, and ensure alignment with brand guidelines while mentoring junior team members.

Requirements

  • The ideal candidate will possess a Bachelor's degree in Marketing, Communications, Hospitality Management, or a related field.
  • Minimum of 5-7 years of progressive experience in special event planning and execution, preferably within the luxury retail, fashion, or hospitality sectors.
  • Proven track record of successfully managing high-profile, complex events from concept to completion.
  • Exceptional project management skills with the ability to manage multiple projects simultaneously, prioritize tasks, and meet tight deadlines.
  • Strong financial acumen with demonstrated experience in budget development, management, and reconciliation.
  • Excellent negotiation and vendor management skills.
  • Outstanding written and verbal communication skills, with the ability to present ideas clearly and persuasively to diverse audiences.
  • Highly organized, detail-oriented, and meticulous in execution.
  • Creative thinker with a passion for innovation and delivering unique, memorable experiences.
  • Ability to work both independently and collaboratively within a fast-paced, demanding environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
  • Flexibility to travel as required and work evenings/weekends during peak event period.

Responsibilities

  • Brainstorm, research, and propose innovative event concepts, activations, and strategic plans that are first-to-market and align with Louis Vuitton's brand identity and objectives.
  • Contribute to the development of a comprehensive annual events calendar for the Americas Zone.
  • Lead the end-to-end planning, organization, and execution of a wide range of high-profile events, including:
  • Image Events: Brand activations, product launches, and experiential marketing initiatives.
  • Press Events: Media previews, press conferences, and exclusive journalist engagements.
  • Exhibitions: Art installations, cultural collaborations, and heritage showcases.
  • Store Opening Events: Grand openings, re-openings, and significant store milestones.
  • Oversee all logistical aspects, including venue selection, decor, catering, entertainment, audio-visual production, and transportation.
  • Manage on-site event execution, ensuring seamless coordination, adherence to timelines, and exceptional guest experiences.
  • Provide expert guidance and support to external vendors and internal teams during live events.
  • Develop, maintain, and meticulously manage local and global event budgets, ensuring financial accountability and cost effectiveness.
  • Track Expenses, process invoices, and reconcile budgets for individual events and the master events for the Americas zone.
  • Collaborate with Sr. Manager to optimize spending and secure favorable terms with suppliers.
  • Identify, evaluate and establish strong relationships with a network of premium vendors (e.g. caterers, production companies, AV specialists, florists, security).
  • Manage the bidding process, negotiate contracts and ensure vendors deliver exceptional quality within established budgets and timelines.
  • Communicate frequently and effectively with internal partners across Louis Vuitton.
  • Work closely with the Senior Manager and global events team in Paris to ensure alignment on global projects, initiatives and brand guidelines.
  • Prepare detailed event briefs, post-event reports and presentations for internal stakeholders.
  • Collaborate with legal and procurement departments to ensure all necessary legal documents, permits, and contracts are secured for events involving external vendors and partners.
  • Ensure all events adhere to brand guidelines, safety regulations and company policies.
  • Mentor and provide guidance to Event Coordinator/ and or Event Assistants, fostering their professional growth and development within the team.

FAQs

What is the location of the Special Events Manager position?

The position is based in New York City, at the Louis Vuitton Corporate Office located in Midtown Manhattan.

What is the salary range for this position?

The annual salary range for the Special Events Manager position is between USD $120,000 – $140,000.

What type of experience is required for this role?

The ideal candidate should have a minimum of 5-7 years of progressive experience in special event planning and execution, preferably within the luxury retail, fashion, or hospitality sectors.

Is there a requirement for travel in this position?

Yes, there is a requirement for flexibility to travel as needed and to work evenings and weekends during peak event periods.

Are there opportunities for career development?

Yes, the position offers unparalleled career development opportunities, both locally and globally, along with industry-leading training.

What qualifications are preferred for candidates applying for this role?

A Bachelor's degree in Marketing, Communications, Hospitality Management, or a related field is preferred.

Will the successful candidate have the opportunity to mentor others?

Yes, the appointed candidate will have the opportunity to mentor and provide guidance to Event Coordinators and/or Event Assistants.

What are the main responsibilities of the Special Events Manager?

Key responsibilities include event strategy and conceptualization, planning and execution of high-profile events, budget management, vendor and partner management, collaboration and communication, compliance and legal handling, and team development.

What software skills are required for this position?

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software is required.

How does Louis Vuitton promote inclusion within the workplace?

Louis Vuitton promotes professional equality and fosters a culture geared towards meaningful strategies aimed at crafting an inclusive workforce, ensuring each employee can find their place and prosper.

image

Louis Vuitton

Fashion & Arts
Industry
10,001+
Employees
1854
Founded Year

Mission & Purpose

For more than 150 years, men and women at Louis Vuitton have shared the same spirit of excellence and passion, reaffirming their expertise every day, the world over. With us, every career is a journey, filled with excitement and challenge, desire and daring. There is no better way to reveal your potential. Explore, develop, innovate, create... Every journey is unique. Today, Louis Vuitton invites you to discover your own.