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Team Executive Assistant

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TipTopJob

May 14, 2025

Applications are closed

  • Job
    Full-time
    Mid & Senior Level
  • Sales & Business Development
    People, HR & Administration

Requirements

  • Proven experience in administrative support, office management, or EA roles, ideally within the property industry.
  • Strong sales progression experience, liaising with solicitors, developers, and mortgage providers.
  • Exceptional organisational skills with the ability to multitask, meet tight deadlines, and maintain accuracy.
  • Excellent communication skills (verbal and written), strong telephone etiquette, and professional presentation.
  • Proficiency in Microsoft Office (Excel and Outlook), CRM systems, Zoom, and Microsoft Teams.
  • Familiarity with Adobe Acrobat and cloud-based storage (Dropbox preferred).
  • Ability to handle confidential information with discretion.
  • A self-starter with a can-do attitude, thriving in a fast-paced environment.
  • Creative, solutions-driven, and adaptable, able to work independently while supporting a team.
  • High emotional intelligence (EQ): strong interpersonal skills and the ability to build relationships.
  • Confident, polished, and professional, comfortable dealing with high-profile clients and executives.
  • Own transport and a clean driving licence required due to the office location.

Responsibilities

  • Managing the CEOs diary, scheduling high-level meetings across different time zones.
  • Overseeing daily office operations, ensuring a professional and seamless workflow.
  • Handling confidential documents, agreements, and sensitive business matters.
  • Organising business trips, and corporate engagements.
  • Acting as the main liaison between senior executives, clients, and key stakeholders.
  • Managing and growing the companys digital presence across LinkedIn, Instagram, TikTok, and other platforms.
  • Contribution to website design and management, including individual development landing pages.
  • Assisting in high-value property transactions, coordinating with developers and solicitors.
  • Managing the CRM system, ensuring smooth client interactions and efficient workflows.
  • Overseeing sales progression from initial inquiry to completion, ensuring smooth execution.

FAQs

Is this position office-based or remote?

This position is office-based in Ascot, Berkshire, with free parking available.

What are the working hours for this role?

The working hours are Monday to Friday, from 9 AM to 6 PM.

Is a driving license required for this job?

Yes, a driving license is essential due to the office location.

What is the salary structure for this position?

The salary is a basic of £30k with commission opportunities, allowing for an OTE of £35k+ uncapped.

Does this role involve any travel?

Yes, there will be exciting global travel opportunities as the company expands internationally.

What type of clients will I be working with in this role?

You will work with high-net-worth clients and international investors in a luxury property environment.

What specific skills are required for this position?

The ideal candidate will have strong organizational skills, excellent communication abilities, proficiency in Microsoft Office, and some marketing expertise.

What marketing responsibilities will I have in this role?

You will manage and grow the company's digital presence across platforms like LinkedIn, Instagram, and TikTok, as well as contribute to website design.

Will I have the opportunity to contribute to strategic business decisions?

Yes, you will have direct access to senior leadership and the chance to contribute to strategic business decisions.

What qualifications or experience is preferred for this role?

Proven experience in administrative support, office management, or EA roles, ideally within the property industry, is preferred.

What are the main duties associated with executive support in this role?

Duties include managing the CEO's diary, scheduling meetings, overseeing daily office operations, and handling confidential documents.

How does the commission structure work in this position?

The commission is performance-based, allowing for significant earning potential, though specific details would be discussed during the hiring process.

What tools or systems should I be familiar with for this position?

Familiarity with Microsoft Office (Excel and Outlook), CRM systems, Zoom, Microsoft Teams, and Adobe Acrobat is required, along with cloud-based storage knowledge (preferably Dropbox).

Is there a preference for the type of work environment?

The company values innovation, ambition, and creativity, so a fast-moving, high-energy, and collaborative work environment is preferred.

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Marketing & Advertising
Industry
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2000
Founded Year

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